As a spa owner, you know how rewarding it is to develop a business out of something you love doing.
Unfortunately, many people have a hard time growing their spa business. Often, this is because they don’t always view what they do as an actual business.
When we get to do something we love, that’s all we want to focus on.
Sure, we love making money doing it, but we’re not crazy about focusing on the “boring” or “complicated” parts of running a spa business. This can wreak havoc on your bottom line.
Thankfully, there are many tools which can help spa owners take charge of their business.
Utilizing these tools will help you get your business running like a well-oiled machine, allowing you to focus on what you truly love to do.
One such tool is spa appointment software.
What Is Spa Scheduling Software?
Spa appointment software is a vital component of growing your business.
We’ve had many spa owners tell us this type of software has turned their business around, by making it more productive and giving them the time to focus on the parts of their business they love.
Scheduling software allows clients to visit your spa’s website and schedule appointments. You can also schedule appointments for your clients when they are at your spa.
Spa scheduling software may not seem essential, but believe us – it is. Scheduling clients with a pencil and appointment book is just not practical these days.
Spa Appointment Software: 3 Reasons Why It’s Vital to Your Business
There are three reasons why appointment software is such an important tool for spa owners.
1. Spa Appointment Software Will Save Time
One of the perks of appointment software is you don’t have to take the time to schedule every single appointment. Our customers love this feature of spa appointment software. They tell us they don’t spend as much time on the phone booking appointments anymore.
Instead, clients can go to the spa website, choose a technician or service, pick a date and time, and schedule the appointment themselves.
Not only is this a time-saver, it cuts down on guilt. We’re sure you’ve had this experience: A client calls for an appointment, you offer one, and then they haggle on the time and date. You end up scheduling a late appointment or one on your day off to accommodate them.
Occasionally, this is fine. After a while, though, your stress level will increase.
When clients can see what appointments you have available, they are less likely to try to get you to adjust your schedule. They simply choose the best option. They’re satisfied and you get to have a life. It’s a win-win!
2. Scheduling Software Helps Reduce the Amount of No-Shows
When a client makes an appointment over the phone, they aren’t always in a position to write it down. The result: They forget and end up missing an appointment. This messes with your day, and your bottom line.
But when your clients schedule their own appointments, they’re more likely to remember, and many will set up an electronic reminder.
Another perk is the software can send reminders to your clients. These reminders can be an automated voice message or a text message. You set up when the message goes out, and your client gets the reminder.
If they decide to reschedule, you’ve given them enough time to cancel and reschedule without messing up your day.
3. Quickly See What You and Other Technicians Have Available
Spa scheduling software is helpful when you’re the one scheduling the appointments. Our customers love that you can easily find available appointments, instead of flipping through a huge appointment book, looking at day after day before finding an opening.
The less time you spend scheduling, the more time you spend on the productive parts of your business.
The Bottom Line – Spa Scheduling Software Makes Your Business More Productive
Spa appointment software should be utilized by every spa owner. It will save time, money, and frustration. It will also allow spa owners like you the ability to focus your energy on more productive endeavors.
When you invest in scheduling software, we know your spa business will allow you to do the work you love while making a lucrative income. Don’t waste any more time – look into which spa scheduling software package and support is best for your business.
Spa scheduling software will get your business on track. If you’re ready to increase your production, consider scheduling software. Contact us today for more information about how this software can work for you.
Your wedding day is probably the most important day of your life. You want that perfect wedding with beautiful hair, a luxury manicure, enjoy relaxing spa packages or full body massage with your bridesmaids... imagine the horror, then, if you turn up at the salon and the receptionist had forgotten your booking and they not can’t fit you in before your big day.
This is a scenario that you simply can't afford to happen as a salon owner as you would end up with no customers. You need customer service to go perfectly, especially during the busiest time of year—wedding season! All salon owners and managers know that wedding season is the busy season. Keeping things organized is essential during this time and having a reliable software system to help you do so makes everything easier.
For many salons, wedding season is their “Black Friday.” It’s the time of year that puts them in the black financially speaking and is an essential part of their success. Unfortunately, as exciting and necessary as this season is it is also the most stressful time of year for salons. In order to manage it effectively and make the most of this annual opportunity, you need a plan and you need to be sure things run smoothly.
Our salon software program is a tool that can be used to manage your busiest time of year and ensure you come out of it looking like a professional, well-managed establishment.
What do the top salon software programs offer?
The best system provides a variety of features related to scheduling appointments for your clients. You’re able to send reminders with just one click and you can create multiple bookings—something that is essential during wedding season.
It should also be easy to view the availability of your rooms and services providers in any given time period, which makes it easy to handle multiple people per wedding party for multiple weddings. This balancing act that occurs in salons during wedding season is one of the main reasons businesses trip up and look unprofessional. The best software ensures you can juggle large parties without stress or mistakes.
Top salon software also offers the ability to see appointment details on screen, so you’re able to quickly check in clients or, if necessary, reschedule appointments. It can also make it easy to contact and confirm appointments and look at client profile details. This ensures you’ll know who belongs to whom when it comes to dealing with wedding parties.
One of the best parts of using a salon software program to help you through wedding season is it allows you to provide the customized service brides and their wedding parties crave. There are few more special events in a person’s life than their wedding and the role the salon plays during a wedding is essential.
Software that makes it easy to view detailed information and consult with clients concerning their likes and dislikes is essential. You’ll be able to provide clients with a managed salon experience for their big day—taking one less burden off their plate. The most reliable programs help your staff feel confident, so you’re able to help brides and their wedding parties relax and enjoy their prep time.
Your busiest days during wedding season—usually Saturdays—tend to get hectic in the salon. Using salon software makes it easy to see the current activity within your salon. You need to be able to view which rooms and stylists are active and which need maintenance. This makes day-of service management easier than ever and frees up managers to deal with other issues that are bound to arise during these crazy days.
You need a software program that is customized for your salon, allowing you to see a layout of each room. One that offers layouts featuring hundreds of room types configured to the services you offer.
The client experience is only one part of why it’s essential to utilize top salon software this wedding season. You also need to make sure your staff is organized, which, in turn, helps you make that client experience even better.
The software allows you to organize employee schedules—one of the most frustrating wild cards that can throw you off track on your busiest days. Employees need to be able to view their work schedules, deal with the time cards, and evaluate their tasks for the day. Instead of having to oversee and micromanage your employees, you have the option of automating a great deal of staff management so everyone is able to focus on other their job.
Another important feature of top salon software is its ability to help you automate the financial aspects of your business. You don’t need to be wasting time worrying about money and bank issues when you have a full salon of clients. A salon software program can help you identify which EFTs were processed successfully, if there were declines, or if there is missing information you need. It should also be easy to bill clients and deposit money into your account. This time of the year is essential to your salon’s bottom line and you need to take a no-nonsense approach to managing your finances.
There are other financial aspects of your business salon software can help you manage, too.
If you’re trying to generate business for wedding season, a salon software program can help you discount certain products or services automatically. This means you won’t need to deal with discounts at the register. Looking to promote your wedding services or encourage brides to bring their wedding parties in for day-of services? Discounts and coupons can help.
Finally, you need to be sure you have what you need when you need it. Managing inventory becomes even more important when you’re dealing with back-to-back appointments with multiple clients in single parties. Imagine running out of something you need at the worst possible time—that’s what would happen if you don’t have a solid inventory organization structure in place during.
Best of all, with a salon software program in place before wedding season, you’ll be able to deal with restocking well in advance of the rush. This frees up your time to focus on clients and allows you to relax in terms of whether or not you’ll have what you need.
If you would like to know more about how our top salon software can help you this wedding season, give us a call or email, or fill out the contact form to get in touch.
If you are the owner of a hair salon, beauty salon, salon spa, or any other professional salon industry you undoubtedly are aware of how competitive the market is for salon services. Despite a national economy that is marked by its continuous lapses and rises, salon services have remained a constant in-demand market for today’s society.
Women (and men) simply want to look and feel good. Salon services can provide solutions in response to that desire in the form of tanning, spa, nail, and beauty salons, that are ubiquitous in nearly all cities spanning the globe. Competition is fierce, and a loyal customer base is key to the continuous success of a salon.
Differentiating your salon’s profile in this competitive market is imperative. When presented with a multitude of options, consumers often make a final purchasing decision based on the comprehensive appeal that the best option offers. For a salon to be that ultimate “best option” for a consumer, the answer is simple: To not only be the salon that can offer the products and services that every other salon can provide, but to appeal to the consumer in a way that shows the salon’s individual and unique offerings that can’t be found elsewhere.
Salon management software, or software for any small business, is undoubtedly an absolute must in today’s mobile world for a variety of reasons. The most imperative reason that salon management software must be implemented is that today’s society is becoming increasingly more mobile and technologically advanced. With the advancements in technology comes the widespread use of computers and tablets, in addition to mobile phones, and gives you that competitive advantage. The use of these technologies spans a wide spectrum of users, including adults, teenagers, and children. Realizing the multifaceted importance of the ubiquitous use of technology in a mobile world enables a business owner to harness the inherent potential that lies there and use it advantageously to grow and expand their business.
SalonTouch Studio recognizes the importance of application software, user interfaces, project management, and customer service and is a pioneer in the salon software applications management industry. They offer an array of services and tools that salon owners can use as a veritable arsenal to distinguish themselves from competitors and other “typical salons.” At salontouchstudio.com, you can see the level of technology they themselves implement on their own site to facilitate communication and engage with customers. Upon visiting their site, you’ll quickly notice a chat box that pops up with a very friendly greeting. The chat box offers instant information and assistance and is a very technologically advanced and consumer-friendly way to promote communication and interest.
Aside from the technological aspects of their website, you as a salon owner can quickly see the litany of valuable services that SalonTouch Studio offers. From salon management and POS software to hosted services, merchant services, and specialized hardware, SalonTouch Studio offers all the equipment a salon owner will need to develop and expand their business rapidly while being in step with a growing technological world. It is salon management software, however, that is of critical and immediate value for a salon owner. Salon management software is the very foundation upon which a successful salon runs. The software manages everything from client booking to inventory tracking, and helps facilitate communication with clients. Salon management software is inarguably the singular paramount feature that a salon owner cannot do without. It is the technology upon which their business will grow and expand.
Here are some of the amazing software services that SalonTouch Studio offers:
Niche category businesses, like tanning salons, face the task of creating a luxurious, soothing environment, around a small business. Any salon manager who takes on the world of small business self-employment will undoubtedly go through tough financial times and hopefully good times, too. However, the daily operation of a salon owner’s business hinges on two things.
First is the customer experience and quality of service. This concerns the salon’s ability to operate smoothly and efficiently so the customer will feel comfortable and relaxed. The second thing is the business' ability to manage its daily administrative operations in a manner which leads to conclusive bookkeeping and financial transparency. That is why salon owners who strive for a sustainable and quality business, take advantage of the most reliable and efficient technologies available.
Americans simply love their tans. Whether it's a true, ultraviolet ray tan or a fake, ultra-aerosol spray tan, people want the glimmer of luxury on their skin. Depending on the town or city neighborhood in which one lives, tanning salons may be on every block. Alternatively, there is only one salon in the area for which all those needing a tan flock to with regularity. Tanning salon owners face an increasing need to stand apart from the crowd, both to stay profitable and to adapt to the wave of business management software innovations and point-of-sale computing technologies to make life that little bit easier for the salon manager.
Small Business Salon Software and Virtual Desktop Management Solutions
Back in the 19th century and early 20th century, managing a shop or small business of any kind was much less technologically reliant than it is in today's age of information. In the beauty industry, a hair salon, tanning salon, or beauty salon business would only require an appointment book of clients, stylists, a pair of scissors, and a tanning bed. Nowadays, the day-to-day running of a business by a salon owner has totally changed. Today, we live in the midst of a technological information revolution and computer software has been a defining moment in how businesses operate.
Any technological innovation which makes its way into the administrative operations of a small business is ultimately an upgrade to the practices which have been a part of running a business for many years. Businesses have always needed a way to do bookkeeping, accounting, customer service reporting, inventory management, and organizational marketing. Originally, this was done with ink and quill on papyrus rolls.
It is not always easy to keep track of every detail when managing a salon. Some issues still seem to persist, despite your best efforts.
A potential pain point is the rate at which customers are coming back for your services. In case this is one of your worries, you need to know there's a solution, 'top salon software'.
In case you're not already using such a solution for your salon customer service, read through this article to make sure your customers are well attended too.
1. Keep Contact Details Well-Classified
When you aim for customer retention at your salon, you first need to take a close look at the basic aspects. Namely, the way you store client data.
It seems a no-brainer, but this detail is often overlooked when assembling customer service checklists.
So, before putting your next campaign into place, first reconsider client data.
For this to happen, you'll need a top salon software which provides features like:
Salon Touch Software covers all these and even more.
2. Rebooking - a Feature Top Salon Software Gets Right
Even if your customers are usually pleased with your services, it's still your responsibility to ask for rebookings.
It's unlikely people will think of the next visit to the salon just seconds after leaving the previous one.
So setting automatic appointment reminders should do the trick and prevent loyal customers not showing up regularly. Make sure you have this aspect covered on your customer service checklist as well.
3. Email List Boost
Business and emails are a closely-knit affair, so email list growing is an ever-current issue for any business owner.
Salons should be no different, especially if you know your services are top-notch.
Salon software steps in once again and ensures email automation. You just have to ask clients if they allow weekly or monthly newsletters. This way, you have an extra channel to disseminate great content, which further secures subscribers' loyalty.
Not only will they have reasons to stick to your services, but they'll want to.
4. Loyalty Program
On your customer service checklist there should be a point regarding your customer retention strategy.
Of course this is on your mind all the time, but have you actually tried to design a loyalty program?
It is the perfect occasion to show clients you are appreciative of their trust. Once they see you put effort into making your subscription profitable, they could grow to be brand ambassadors.
This leads to loads of word-of-mouth referrals, which will always be a valuable branding asset.
5. Feedback Requests to Safeguard Your Customer Base
Providing value for your clients is at the core of every business action.
So, it surely helps to actually know what 'value' means for your customers. To get this information, you need to ask for it and then incorporate it within your customer service checklist.
Remember: people are busy and providing feedback should be worth their time.
Make sure you let them know how much their insight means to the quality of your service delivery.
These being considered, it's worth pointing out this checklist does not require enormous effort once you want to improve customer service significantly.
Top salon software like Salon Touch Studio's software solution is an asset to any salon owner.
Curious for more details? Here's where you can drop us a word.
Using a salon management software can help you improve many different areas of your business. From higher customer retention rate to better time management and increased productivity, there's a lot on the table.
However, not all systems are created equal. Chances are you may be tempted to base your decision solely on price. However, there are other aspects you should consider.
Here are some pointers you should keep in mind to find the friendliest software for your salon. In other words, an intuitive, efficient and pleasant to use software.
Take Your Business's Current Situation into Account
The software you choose should support the goals you've set for the future. But it should also comply with your current set up.
To make an informed decision, it's important you take the time to examine your business up-close. Look at your internal processes first.
It's important you know the mechanism behind your business well - what works and what could be improved. This is an efficient way to pinpoint your salon's biggest strengths, as well asthe most pressing weaknesses which need to be addressed.
Why is this an essential step when shopping for salon management software?
Well, you'll be able to narrow down your search without wasting too much time. You'll know what to look for based on your business's particular circumstances and needs.
Write Down the Must-Have Features
Once you've carefully analyzed your business, you can start thinking about features. Put the essential features - those which can upgrade your existing process - on top of the list.
For instance, is inventory something you're struggling with? Then look for a program with an inventory feature meant to simplify this process.
Next should be the features which you would be willing to compromise on.
Functions which are nice-to-have, but not necessary, can be included in this category. It's essential you are as specific as possible. It will make the whole process of choosing a salon management software a lot easier.
Once you've put together your list, you can use it as a checklist when comparing different software programs.
Think about Implementation as Well
Some software programs might look great on paper, but turn out to be extremely hard to implement.
There are several aspects you need to consider here:
We Can Help You Find the Right Salon Management Software
Now you know more about what steps you should follow to find the best fit for your salon. Use this information when taking a look at our software solution. We encourage you to examine the features and decide if it would be right for your business yourself.
Text messages have the highest open rate out of all marketing channels. More than 90% of messages are opened in the first couple of minutes after being received.
Is email marketing or social media not bringing good enough results for your salon? Then you should give SMS marketing a try and integrate it with top salon software.
Even though people are not texting that often, instead they use chatting apps, mobile users are still opening their text messages.
Use this to your advantage by growing your business, keeping your clients happy and loyal.
Here are our best tips for using SMS marketing.
Sending your clients an SMS which will remind them about their upcoming appointment will make their life easier. And yours as well.
You will not only reduce no-shows, but you will also be able to fill in any gaps if clients cancel appointments.
At the same time, you can remind your clients to book an appointment with your salon. It's important not to send them too soon, or they'll think you're pushy. It's recommended to wait a few weeks until you send them this SMS.
Everyone wants to look good and be spoiled for their birthday. With top salon software, you can keep track of your clients' birthdays and send them something special for this day.
Don't wait until the actual birthday date. Instead, send the SMS a few days in advance so that they can actually take advantage of the offer you've prepared for them.
Sending them a message with a sincere wish is just as good.
3. Salon News
If your salon has a special program during the holidays, then it's best to let your clients know about this. Not everyone will check out your Facebook page to see whether you're open or not so keep your clients informed with a simple SMS.
Another great thing you can do with top salon software is to send promotions. However, don't send out text messages in bulk. Otherwise, people will consider it spam.
Filter your most responsive clients and send only to a designated target an offer which will cater to their needs. The limited availability of the offer should be presented clearly to entice clients to act on it.
4. Fill Empty Slots
Clients will cancel appointments on the last minute. It happens. While you can't avoid this, you can, however, fill these empty slots by simply sending an SMS.
Target those particular clients who expressed their interest in booking an appointment in the past couple of weeks or so.
You can also send out an SMS to clients who haven't paid you a visit in quite some time. If you're lucky, you can reactivate them, especially if you give them a significant discount as well.
Top Salon Software and SMS Marketing Go Hand in Hand
If you've never tried SMS marketing before, then we recommend you to do it and see what you think.
With our text messaging solution, you can do all of the things we mentioned in this article plus more. You can get it from here for free.
Did you know that it's actually cheaper to retain a customer than to acquire a new one? This year, instead of spending time acquiring more customers, perhaps you can focus more on retaining the ones you already have.
It's really not hard.
In this article, we will talk about how top salon software can do wonders for client retention and how you can use it for this purpose.
If you're not using salon software already, then this article will probably convince you to give it a try.
Let's see how salon management software can help with client retention.
Determining Your Clients to Book Again
If a client enjoyed being pampered at your salon, then they'll have no problem coming back. The only thing which might stop them from doing this is forgetting to make an appointment.
Yes, it's true. Your clients have busy lives, so they may forget about booking again with you.
Luckily, top salon software come with a feature which allows you to remind your clients about making an appointment.
Think about it. If a previous happy client sees an email from you which makes it easy for them to book, they won't hesitate in doing it.
Client retention is all about making people come back to your salon. Reminders are a great way to ensure they don't forget about you.
Turning One-Time Customers into Regulars
As we said at the beginning of the article, financially, it's best to focus on turning even your one-time clients into loyal ones.
Realistically, you won't be able to do this with every person who enters your salon, but you can definitely try your best here.
With top salon software, you can enter important details about the visit of every client. This can help you later on when you are doing the follow-up. Asking about their experience at your salon is extremely important.
Happy clients will always come back and they will even recommend you to their friends. If for some reason, any client leaves your salon feeling unhappy or disappointed, you should know about this to act on it.
Clients Love a Good Offer
There are various types of offers you can create for your client base. From happy hour, special occasion packages, to personalized offers, you can do them all with top salon software.
What's even better is you don't need to send these manually every time because you can automate them.
Salon offers help you build customer loyalty and they also make your clients happy because they can take advantage of great deals.
You can even build a loyalty program with salon software. We can discuss this in a separate article if you'd like.
Are You Using Top Salon Software for Client Retention?
If you're not, then go ahead and discover the amazing features which SalonTouch software can offer.
Do you want to save time and money? Then you definitely need salon software. Feel free to contact us if you want to find out more about our salon solutions.